 Wedding
Guidelines, Policies & Preferred Referrals
(Revised January 15, 2008)
Wedding & Special Events Coordinator
Our Coordinator has worked with many couples and groups over the
years and understands the complexity of careful planning. She is
familiar with the Ranch staff, grounds, meeting spaces, inventory
and general guidelines to assist you with creating a unique and
memorable occasion. This service includes pre-event consultation,
planning and on-site service coordination throughout your event
to ensure a smoothly run experience. A planning guide is developed
for the day of the event and is shared with the hosts and key service
providers.
Contract Information
A signed contract is necessary for all functions held at Westerbeke
Ranch. The contract requires an initial deposit and details the
cancellation and payment policies.
Cleaning & Breakage Deposit
Cleaning and breakage deposits are to cover excessive damages and
will be assessed immediately after departure. This deposit is due
with your first deposit payment, and will be refunded within 30
days of departure, if there are no claims against the funds.
Service Charge & Sales Tax
Service charge and California sales tax will be applied to the food
& beverage portion of your final invoice. For overnight stays,
local occupancy tax will also be applied. These charges cannot be
precisely determined until departure as they are based on consumption
and items actually purchased.
Babysitting Services
You might consider the service of babysitters. Bringing your own,
whom your children already know and are comfortable with, is best.
If you cannot bring your own babysitter please contact the Ranch
office for a local referral. We understand that children are a part
of family celebrations, all we ask is that you follow these simple
guidelines in order to ensure the children's safety and comfort.
* Children must always be supervised by an
adult.
* Parents/supervisors must clean up after their children.
* No children are allowed in the hot tub or pool without an adult.
Parking
Even though there is plenty of parking available at Westerbeke Ranch,
we encourage car pooling. Please advise your guests to ride share.
Sanctuary Wedding Sites
For offsite wedding venues, such as churches, please refer to www.sonomavalley.com
Guest Occupancy, Maximum
Overnight Accommodations (Max.) 49 guests
Event Maximum: 120 guests
Rental Items
The Special Events Coordinator will work with you to determine what
you will need to rent once you have designed your ceremony, meal
and dancing plans. Heaters are sometimes needed during early spring
and late fall.
Massage
Indulge yourself with a relaxing and therapeutic massage by one
of our professional staff. These services can be arranged
through the office.
Disabled Access
It is important to confirm whether you have any disabled guests,
especially those in wheelchairs. We have two special parking areas,
one accessible bedroom with toilet and temporary ramps. Since the
Ranch was constructed in the 1930's, and is located on a hillside,
we have limited access, especially for overnight accommodations.
We need to know this information prior to your arrival.
Beverages
Coffee, tea, juices at breakfast, bottled water, lemonade and
iced teas are included with your weekend package. You can order
your alcoholic beverages directly through us or you can bring your
own. Let us know which you prefer to do. We can only accept delivery
of your beverages beginning the Monday prior to your wedding. Please
mark your beverage boxes indicating your name and date of event
so that we do not inadvertently mix them with our own.
Catering Services
We are known for our fantastic food and are available to prepare
your celebration meal, however, if you would like to have an offsite
caterer, please contact the office.
Officiants
Word of mouth is usually the best way to find an officiant. Be sure
you are comfortable with the officiant's style and approach to marriage
and relationships, and remember that your officiant needs to be
licensed to do the honors. We have heard ceremonies given by the
following and have found them to be personal and heartfelt.
Rev. Connie
Beall (707) 792-1117
Rev. Mary Beard (707) 546-8782
Carolyn Ringo (707) 823-6903
Ema Drouillard (415) 382-8494 www.CeremonyWay.com
Wedding Cake Bakeries
We recommend the following local bakeries and suggest that you contact
them to determine your wedding cake needs.
Michelle Marie's (707) 575-1214 www.MichelleMaries.com
Perfect Endings (707) 259-0500 www.PerfectEndings.com
Cake Coquette (415) 248-6840 www.CakeCoquette.com
Photographers
We have included the following names of fine local photographers
who are not only familiar with the Ranch but offer a wonderful range
of artistic talents.
Diane Askew (707) 939-7506 www.DianeAskew.com
Caroline Kopp (415) 256-2427 Call for information
Janna Waldinger & Lowell Downey (707) 257-1166 www.artclarity.com
Hair & Makeup Artistry
Wendy Walter (707) 933-8496 www.WendyWalter.com
Decor & Floral Designs
You will need personal flowers for the wedding party and the ceremony.
Whatever flowers are used for the ceremony site, can be used again
for the buffet, and then again for the wedding cake/dessert area
– we will move them for you. In addition, we suggest a floral
arrangement for each dining table and four or five mid-size arrangements
for the bar, welcome, appetizer, and other miscellaneous tables.
Some people have floated various flowers in our pool. Since we have
a “lip” on the edge of our pool – we cannot have
free floating, lit, candles in the pool unless they are contained
inside something that inhibits the candle from floating under the
lip and burning it. We recommend the following local florists and
highly suggest that you use their services.
Star Five Designs (707) 935-7575 www.StarFive.com
Wildside Flowers (707) 782-9071 rosager@comcast.net
Viola Flowers (707) 338-2003 www.ViolaFlowers.com
Lavender Floral (800) 566-9901 www.LavenderFloral.com
Entertainment
Acoustical music can be played indoors or out, but, amplified music
and microphones are not allowed and all music must conclude by 10:00
P.M. We have very strict guidelines set forth by the Sonoma County
Permit and Resource Management Department and need to adhere to
their quiet by 10:00 P.M. ordinance. Please refer to our “Event
Music Guidelines” page for more clarification. We have included
the following musicians who we feel can offer you types of music
that are well suited to the environs of Westerbeke Ranch. If you
are feeling overwhelmed at the prospect of locating musicians –
consider the services of the two music brokers listed first.
Folkloric Productions www.Folkloric.net
Nada Lewis-Music Broker
(510) 243-1122
Napa Valley Music Associates www.NapaValleyMusicAssociates.org
Marcia Battat-Music Broker
(707) 252-8671
Los Compas (415)
378-6348 www.MiguelGovea.com
Latin Music
Adama - Achi Ben-Shalom
(510) 528-8872 www.AdamaMusic.net
Traditional Jewish Folk
The Klez-X (510)
658-4528 www.KlezX.com
Traditional (and Non!) Jewish
Folk
Harmonics Steelband
(510) 799-6553
Authentic Caribbean Music
Baguette Quartette (510)
528-3723 www.BaguetteQuartette.org
Vintage Parisian
Restrictions
| • |
120 is our maximum number of
guests allowed. |
| • |
NO amplified music allowed, this includes
microphones. |
| • |
Due to limited parking spaces we ask that
you carpool. |
| • |
We respect the rural quality of our country
road; we request that you not post signs, balloons or streamers. |
| • |
Prior to your event, you'll probably want
to come by the Ranch a couple of times to show parents, friends,
etc. Please call ahead and make arrangements for this visit.
Just dropping by could be inconsiderate to the private group
that is here and a busy staff that is not expecting you. |
| • |
Please include travel directions to the
Ranch in your invitations. |
| • |
Absolutely no hard liquor allowed on the
premises. |
| • |
Music must stop precisely at 10:00 P.M.
Party must conclude by 11:00 P.M. |
| • |
The pool and hot tub are not available during
any part of the ceremony or reception due the serving of alcoholic
beverages. The regular pool and hot tub hours are from 8:00
A.M. to 11:00 P.M. daily. |
| • |
Cabin check out on your last day is 11:00
A.M. Please do a final check for lost and found items at this
time. |
| • |
Ranch departure is promptly at 1:00 P.M.
Start gathering your belongings early so that you have time
to leave unhurried. Remember your left over beverages. |
| • |
Please pick up any items left at the Ranch
within two weeks of your event. (Send a friend if you're on
your honeymoon!) We are not responsible for lost, forgotten
or stolen items. |
Congratulations!
(707) 996-7546
We invite you to visit our beautiful home and
workplace, please feel free to make an appointment for a tour. If
you would like to contact us or request more information, you can
email us or even better, fill out our online Contact
Form.
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